The benefits of board portals for fund service providers

The board portal as a means for storing and quickly exchanging business-critical information between collegial fund bodies is becoming increasingly in demand. This article will analyze the advantages of the software.

Board portal – a new look at fund service management

In nonprofit organizations, any action must be economically justified. Our enterprises have “grown up” to the realization that the most valuable resource is employees and their time. This resource’s preservation, development, and saving is the main goal of building a modern corporate board portal for the fund service. The software solution is necessary for every fund service that wants to optimize internal workflows. The board portal allows users to connect all company departments into a single network. Within its framework, board members can exchange documentation and access information and data from different departments.

The board portal is a software product focused on performing various tasks like secure collaboration, execution control, full-fledged electronic document management, strategic and operational planning of the company’s activities, better decision-making, etc. These software solutions are multifunctional systems that solve many practical problems – technological and business. Portals provide a single access point, the ability to search and provide information quickly, and effective tools for managing knowledge and interacting with company employees. Moreover, the possibilities of integration with other information systems make it possible to organize a single repository of publicly available regulatory, operational, management information, functional knowledge, accumulated experience intended for use by all employees of the company, organize their teamwork, and the possibility of remote access to the necessary information.

What are the benefits of the board software?

There are many significant benefits of the board portals for the fund service providers:

  • Improved collaboration

It is an effective communication system that allows board members to optimize business processes in fund companies. In addition, the board members get a unified workspace where they can securely share and store confidential data.

  • Facilitating document flow and reporting

Shared file hosting allows you to upload the necessary documents directly to the portal. The software facilitates the collaborative editing of documents. In addition, a backup copy of working materials never hurts. Reports are generated very quickly because the Letograph system uses very efficient bit index technologies and horizontal scaling mechanisms that provide the ability to calculate reports on an unlimited number of servers connected to the system.

  • Simplified data management

The board software provides the ability to scan and recognize documents by automatically creating a registration card and attaching an electronic image of the scanned document. For organizations that process large amounts of data, there is the possibility of mass input of paper documents into the system and recognition of their electronic images.

  • Meeting management 

The software ensures the formation of the agenda of the meeting, notifying its participants, the formation of the draft minutes of the meeting, the coordination and signing of the minutes of the meeting, the issuance of instructions for the points of the protocol, control over the execution of instructions under the protocol.

Board portals are also constantly evolving and increasingly offering additional services. For example, certain platforms offer board calendars that contain all board sessions and other relevant appointments and make it easier to set up a board meeting. In some cases, there are also special means of communication for the board (e-mail, chat, etc.) and functions for voting (voting tools) or other input from board members (e.g., self-evaluation by the board). Finally, there is a searchable archive with past meeting documents and additional core information (e.g., statutes, administrative regulations, annual reports).